Purchasing Administrative Assistant job vacancy in AES Drilling Fluids, (Houston, TX 77079)
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We got a new job details in AES Drilling Fluids & they are Hiring Candidates for Purchasing Administrative Assistant
Company Name : AES Drilling Fluids
Company Location : Houston, TX 77079
Job Position : Purchasing Administrative Assistant
Job Category : Jobs in Texas
Job Description :
AES is seeking a Purchasing Administrative Assistant to join our purchasing team. We seek someone that will enjoy a stable and consistent work environment alongside our tenured team of professionals.
This position primarily responsible for evaluating vendor freight invoices from Open Invoice including; reviewing supporting documents, comparing submissions against AES’s inventory system, and approving unpaid invoices for payment within Open Invoice. This position requires a high attention to detail, a keen eye for errors and the ability to process a very high volume of invoices. This position will also provide general administrative and clerical support to the purchasing department and managers.
Hybrid work schedule / 30-40% work from home
Affordable medical / dental / vision insurance
Company paid life / disability insurance
Vacation / sick pay / generous holidays
401K (6% match)
LOCATION: West Houston
Ensures transportation and freight invoices are properly supported with appropriate paperwork (i.e., vendor receipt, bill of lading, waybills, or other documentation, when and as required).
Reviews and approves invoices to be paid from AES Pro by comparing relevant accounting information under the corresponding purchase order.
Research vendor contracts, freight pricing agreements to ensure that billed amounts are correct.
Reviews and disputes invoices improperly submitted without purchase orders, bill of lading, waybills, or other required information.
Provides timely invoice status updates to vendors and AES management, when and as requested.
Ensures appropriate supporting documentation is obtained for prepaid invoices.
Responsible for maintaining current and correct vendor information list.
Assists with the preparation of the accrual and prepaid report at month-end.
Assists with invoice research, follow up, and trouble-shooting, when and as needed.
Corresponds with warehouses to obtain additional information and clarifications regarding invoice questions.
Provides general administrative/clerical support to the purchasing department and manager.
Conducts special projects and performs all other duties, as assigned by the Purchasing Manager.
High school diploma or GED.
2-3 years of prior experience processing invoices (AP) is needed.
Prior work experience in oil and gas and/or manufacturing industry would be highly advantageous.
Bilingual (Spanish) is highly preferred.
Demonstrated proficiency in Microsoft Office (including strong Microsoft Excel skills) and Outlook.
AES Drilling Fluids is an equal opportunity employer. All persons shall have the opportunity to be considered for employment on the basis of their qualification for the job in question without regard to their race, color, religion, sex, national origin age, disability, military/veteran status, genetic characteristics or any other characteristic protected by applicable federal, state or local law.
AES Drilling Fluids regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.
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