Payroll Specialist job vacancy in AC Transit, (Oakland, CA 94612)

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Job Details
Company Name :
AC Transit
Company Location :
Oakland, CA 94612
Job Position :
Payroll Specialist
Job Category :
Jobs in California

Job Description :

AC Transit is actively searching for qualified candidates for the Payroll Specialist position. Under direction, performs the full range of payroll preparation, processing, and confirmation functions for the timely and accurate completion of payroll for District employees; and may participate in special payroll or accounting projects. This is the experienced-level within the Payroll Specialist series. There are three (3) levels within the Payroll Specialist series, which are distinguished from one another by the technical complexity of the assigned duties and the level of discretion and independent judgment exercised. Positions in the Payroll Specialist series are flexibly staffed to meet the needs of the District. Positions at the experienced-level are normally filled by advancement from the entry-level and promotion is subject to the following: (i) management affirmation that the incumbent is performing the full range of duties assigned and (ii) after gaining requisite experience and demonstrating proficiency which meets the minimum qualifications of the next higher-level classification. This is an excellent opportunity to work for the largest bus agency in California. In addition to working with some of the best in the business, AC Transit also has an excellent benefits package that includes pension, medical, dental and vision coverage, flexible spending and a 457 savings plan.

Representative Functions

Audits employee time and labor based on data submitted by the various District departments, Timekeepers, and clerical staff; and interacts with Timekeepers as required to verify data and resolve discrepancies.
Analyzes pay-line data, verifies accuracy, and makes appropriate adjustments.
Runs queries to validate data from the time and labor interface (OTS), analyzes information, and updates databases and spreadsheets as needed.
Calculates final paycheck amounts for retiring or terminating employees; and processes monthly paychecks to retirees.
Enters employees’ exception time into appropriate databases, confirms data, and distributes exception time forms to Timekeepers and clerical staff.
Analyzes data in order to determine retroactive pay adjustments.
Runs queries to confirm supplementary payments awarded to employees eligible for special incentive programs.
Enters wage levies and garnishment amounts into employee payroll deductions.
Processes accounts payable checks (PYAP) for payroll deductions, child support, union dues, and garnishments.
Responds to inquiries from employees regarding paycheck amounts, deductions, leave accruals, direct deposit, and other concerns.
May provide task-specific training to new and/or subordinate staff at the direction of the Controller or CFO.
Maintains and updates computer-based and paper files for retention of payroll.
May participate in ad-hoc or ongoing payroll or accounting projects at the direction of the Payroll Administrator, Controller, CFO or designee.
Performs related duties as required.

Minimum Qualifications

Education: Equivalent to a high school diploma.

: Equivalent to three (3) years of recent and verifiable experience at the technical clerical level in a payroll position and/or two (2) years of experience at a level equivalent to the District’s classification of Assistant Payroll Specialist.

Highly Desirable: Knowledge of timekeeping, payroll, Collective Bargaining Agreements, and APA certified is a plus.

Additional Information

Physical Requirements: Must maintain the physical condition necessary to perform tasks in an office setting operating a personal computer, keyboards, and other peripheral equipment.


The Selection Process: The Human Resources department must receive a completed online application by the filling date. If this recruitment is “Continuous,” it may be closed at any time without notice. Applications will be screened for job related qualifications, and those candidates who best meeting the qualifications listed on this Job Announcement will be invited to participate in an examination process that may include written, oral and/or performance segments. Current District employees must have satisfactory attendance and performance records. Finalists will be placed on an Eligibility List. When filling vacancies, the Human Resources Department will refer the top candidates to the hiring department for final screening and recommendation.

Vaccination Requirement for Candidates Seeking Employment:
Alameda-Contra Costa Transit District has implemented a requirement that requires all candidates for District employment to be fully vaccinated for COVID-19, including variants, prior to being employed by the District, subject to limited exceptions. AC Transit adopted this vaccination policy as an emergency public health response to mitigate the negative public health consequences associated with increased incidence and test positivity rates and the prevalence of new virus variants, including increased hospitalizations, intensive care unit admissions, and deaths.

As such, candidates seeking District employment will be required to: (1) be fully vaccinated (two weeks after completion of the entire recommended COVID-19 vaccination series) and (2) submit a copy of their COVID-19 vaccination card prior to their start date, unless a reasonable accommodation request for a medical or religious exemption has been approved.

Benefits: The transit professionals who call AC Transit home represent the rich cultural diversity of the Bay Area. For more than 60 years, we have been an equal opportunity employer honoring religion, ethnic background, national origin, gender, gender expression, genetic information, disabilities, age, and veteran status. We are not only an inclusive employer but also offer a comprehensive benefits package rooted in choice, flexibility, and affordability. Most Benefits are effective the first of the month following your hire date. Employees and eligible dependents have access to the following benefits*:

Medical – Choice of two Health Maintenance Organizations (HMOs): Kaiser Permanente and Health Net. $10.00 office visit co-pays; $5.00 – $35.00 prescription co-pays.
Dental – MetLife Preferred Provider Organization (PPO) $50 annual deductible per person/$150 per family; $3,000 per person annual maximum; preventative care covered at 100%; basic and major care covered at 90%; $4,000 lifetime maximum orthodontia covered at 50%.
Vision – Vision Service Plan – $10.00 copay; eligible for an exam, lenses, frames or contact lenses every 12 months – based on the last date of service. $200 frame allowance or $120 allowance for contact lenses.
Employer paid Basic Life Insurance
Employee paid Voluntary Term Life Insurance
Employee Assistance Program (EAP)
Retirement – employees automatically participate in a lifetime defined benefit plan and have the option to contribute to a 457 deferred compensation plan via payroll deductions. All employees hired on or after January 1, 2016 may be in the District’s Tier II pension plan covered by the Public Employees’ Pension Reform Act of 2013 (PEPRA). As such, employee may be required to contribute a small portion of annual income towards the cost of the pension.
Flexible Spending Accounts (FSA) for Health Care, Dependent Care, Parking, Transit
AC Transit contributes up to $50.00/month towards an employee’s FSA Transit costs
Free AC Transit Bus Pass
Federal Credit Union
Vacation and Sick Leave or Personal Time Off
Nine (9) paid holidays; 2 paid floating holidays; 1 paid birthday holiday
Tuition Reimbursement – up to $2500 per fiscal year on approved courses
Wellness Program

AC Transit benefits are negotiated and subject to change based on collective bargaining agreements.

All AC Transit employees participate in a lifetime defined benefit pension. All employees hired on or after January 1, 2016, may be in the District’s Tier II pension plan covered by the Public Employees’ Pension Reform Act of 2013 (PEPRA). As such, he/she may be required to contribute a small portion of annual income towards the cost of his/hers District pension.

ADA Compliant and Drug Free Workplace: The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities. If you have a need for an accommodation, please call Human Resources at (510) 891-4783.

The Alameda Contra Costa Transit District has established the goal of a 100 percent drug and alcohol-free workplace. Applicants will be required to undergo drug and alcohol testing prior to employment and those in safety sensitive positions will be subject to further drug and alcohol testing through their period of employment, including random drug and alcohol testing.

In accordance with federal requirements, all job applicants selected for appointments in a safety sensitive position are subject to pre-employment drug and alcohol testing. A final job applicant will be tested for five prohibited drugs: Cocaine, PCP, Amphetamines, Marijuana and Opiates. During employment, employees holding safety sensitive positions are subject to random, reasonable suspicion, post-accident, return-to-duty, and follow-up drug and alcohol testing. Additionally, in the event of an absence of more than 90 days from a safety sensitive position, pre-employment drug testing will be performed.

Equal Opportunity Employer

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