Office Specialist I job vacancy in City of El Segundo, CA, (El Segundo, CA)

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Job Details
Company Name :
City of El Segundo, CA
Company Location :
El Segundo, CA
Job Position :
Office Specialist I
Job Category :
Jobs in California

Job Description :
This recruitment process will close after receipt of the first 75 applications. Interested individuals are encouraged to apply immediately. Only online applications will be accepted for this recruitment.
Under direct supervision, performs a variety of general, routine office support work for a work unit and/or department following established guidelines and procedures.
Essential Job Functions
Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.
Characteristic Duties and Responsibilities:
Positions in this classification typically perform one or more duties at a level of complexity represented by the following types of responsibilities:

Answers telephone calls, routes calls and takes messages;

Greets visitors;

Responds to routine questions from the public or other City employees;

Directs people to appropriate offices;

Maintains up to date telephone information;

Serves as cashier and prepares receipts of payments;

Schedules conference rooms and maintains appropriate records;

Distributes, explains and issues forms and applications following established guidelines;

Enters and verifies data in a computerized system and prepares periodic standard reports from provided data;

Sorts and distributes incoming and outgoing mail;

Maintains records of postage usage;

Researches and responds to requests for general information;

Composes, types and edits routine correspondence, reports, records and forms;

Makes photocopies;

Takes and transcribes minutes of meetings; and

Monitors and orders supplies and related inventory.

Knowledge, Skills and Other Characteristics:
Knowledge of:

Basic clerical/office support practices and procedures;

Basic telephone systems; and

Computer software, including word processing applications.

Skill In:

Using a computer to prepare basic forms, reports, and correspondence;

Maintaining filing/records systems;

Following oral and written instructions and procedures;

Operating typical office equipment, including telephone systems, copy machines, personal computer and standard office computer programs;

English composition, grammar and punctuation;

Basic mathematics and cash receipting; and

Establishing and maintaining effective working relationships with other department staff, other City employees and the public.

Working Conditions: Typical office environment.
Minimum Qualifications: A combination of experience and education that would likely provide the required knowledge and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be:
*Education: * Graduation from high school or GED, including coursework in business/office practices.
Please Note: Candidates deemed most qualified, as reflected in their application materials, will be invited to continue in the recruitment process. The prospective candidate must successfully complete a thorough background review, including being fingerprinted by the El Segundo Police Department. The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature, date, surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered.
Disaster Service Worker: * In accordance with Government Code Section 3100, City of El Segundo Employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.*
Probationary Period: All employees must successfully complete a 12-month probationary period in order to attain permanent status with the City of El Segundo.
The City of El Segundo is an Equal Opportunity Employer, committed to supporting Diversity Equity and Inclusion initiatives to build and sustain an environment that values diversity, welcomes opportunities to engage and understand others, and fosters a sense of belonging.
Job Type: Full-time
Pay: $3,601.73 – $4,377.93 per month

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