Office Coordinator/Administrative Assistant job vacancy in Madhouse Development Services, (Austin, TX 78757)

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Job Details
Company Name :
Madhouse Development Services
Company Location :
Austin, TX 78757
Job Position :
Office Coordinator/Administrative Assistant
Job Category :
Jobs in Texas

Job Description :
At Madhouse, our people are our greatest differentiator and competitive advantage. We are all united in delivering the best communities possible for our residents. We’re proud to be a close-knit team that values integrity, teamwork, and growth. We offer a flexible, fun, and collaborative work environment.
Position Overview: We are seeking an Office Coordinator/Administrative Assistant to assist with the day-to-day operations and ensure efficiency of the office for our small but growing staff of 12. The Office Coordinator/Administrative Assistant is a resourceful individual who is a skilled problem solver with stellar organizational abilities that leads with kindness.
Primary Responsibilities (include but not limited to):

Address and prioritize employees’ queries and requests regarding office management issues or tasks.
Order and maintain stock of office-related supplies, groceries, kitchen supplies, and occasional catered meals.
Maintains tidiness and functionality of kitchen, office, conference room, file room, and communicates with cleaning staff or property management when necessary.
Collect and distribute mail and deliveries. Schedule couriers and drop off shipments.
Manage and distribute incoming emails from the main corporate email account and phone calls to the main corporate line.
Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination.
Recruit, screen, schedule, and pay third party vendors or service providers.
Troubleshoot computer issues for employees to the best of your ability. Liaison with offsite, third-party IT for issues.
Welcomes and provides general support for the occasional office visitors.
Assist with event planning and execution for company outings and grand openings for our multifamily properties. Manage, coordinate, and arrange team travel and travel-related activities, including hotel booking, transportation, and meal coordination.
Organize and maintain the team calendars, team meetings, conference room booking, and appointments.
Maintain an organized filing system of paper and electronic documents.
Process expense reports for senior executive team and general office expenses.
Data entry and research.
Take on additional duties and responsibilities as assigned.

Knowledge, Skills, and Abilities:

Use time effectively and efficiently.
Flexible and adaptable.
Excellent oral, written, and interpersonal communication including telephone and email etiquette and professionalism.
Exceptional prioritization, organizational, project management, and problem-solving skills.
Quick on your feet with high proficiency for learning new skills and software applications.
Meticulous and thorough. You excel at proofreading and don’t miss the details.
Dependable and show strong follow through on tasks assigned.
Kindness is your second nature. You’re approachable and thrive on tackling tasks or situations with a positive, professional manner. Customer service is at your core, and you know how to cultivate meaningful relationships.
Self-starter who can take initial direction on a project, assume ownership of it, and produce high quality work, collaborating with team members as necessary.
You’re curious, resourceful, and take the initiative to fearlessly tackle new and uncertain territory on your own but equally not afraid to ask for help when you’re unable to find a solution.
You’re a team player working well with all types of personalities yet have a solid work ethic to work independently.
Demonstrated ability to work in fluid or ambiguous environments.
Maintain professionalism and strict confidentiality with all materials, and exercise discretion.
Honesty and integrity are essential.

Qualifications & Experience:

Minimum 3 years of administrative support experience.
Experience in a staff or customer-facing environment.
Proficient in Outlook (email and calendar), Microsoft Teams, Word, Excel, and Adobe Acrobat.
Proficiency using both Mac and Windows PC fluidly.
Dependable and punctual in attendance.
Demonstrated sensitivity and respect for the cultural values, practices, beliefs, and social experiences of diverse communities.

Ideal Candidate:

Experience working within a small organization environment or real estate office is desired.
Event planning experience. You are thrilled to throw awesome parties and have the know-how to execute.
Public Notary or the ability to become one.

Work Environment:

100% Employer Sponsored Health, Dental, and Vision insurance
Retirement Plan with 3% Company Match
Paid Time-Off including (8) paid holidays, sick days, and volunteer time off.
Year-End Bonuses
Monthly cell phone reimbursement.
Collaborative, fun, and relaxed environment. Casual dress code most days.
Employer sponsored opportunities for learning and growth, professional memberships, professional certifications, and CEU’s.
Bring your pet to work.
Company Events & Social Activities
Giving Back to the Community


Compensation: $50,000-$60,000 base
Bonus Structure


Schedule: Full-time, Regular
Location: Austin, Texas; Corporate Office
Work Hours/Week: 40 hours per week
Employment Type: Permanent
Compensation: $50,000-$60,000 base
Required Travel: 1-3 times per year for events

How to Apply: For applications to be considered, please submit a cover letter and your resume in PDF format.
About Madhouse:
With 20 years of continuous success, Madhouse is well established in the multifamily housing industry, providing expertise in the areas of finance, development, construction and asset management of quality affordable and market-rate rental housing. Through hard work and dedication to its principles, Madhouse has earned a reputation as a developer who balances respect for value with sensitivity to environment and design.
For additional information, please visit our website at
Madhouse is an equal opportunity employer and does not discriminate on the basis of race, color, religion, age, sex, sexual orientation, gender identity, national origin, veteran and disability status, or any other legally protected status.
Job Type: Full-time
Pay: $50,000.00 – $60,000.00 per year

401(k) matching
Dental insurance
Health insurance
Paid time off
Parental leave
Professional development assistance
Vision insurance


Monday to Friday

Supplemental pay types:

Bonus pay

Ability to commute/relocate:

Austin, TX 78757: Reliably commute or planning to relocate before starting work (Preferred)


administrative: 3 years (Preferred)

Work Location: One location

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