Office Administrator job vacancy in Supherb Farms, (Turlock, CA 95380)

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Job Details
Company Name : Supherb Farms
Company Location : Turlock, CA 95380
Job Position : Office Administrator
Job Category : Jobs in California

Job Description :
OFFICE ADMINISTRATOR
*FLSA Classification*Non-Exempt/Hourly
*Position Type*On-Site
*Reports to*CFO
*Date*October 2022
*Job Description*
Summary/Objective
An Office Administrator is a professional who oversees operations across the organization’s office. They are responsible for welcoming visitors, coordinating meetings, appointments and directing/handling various administrative projects.
*Essential functions*Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
*Is responsible for ensuring adequate coverage of the reception desk (from 8am – 5pm) by scheduling coverage around his/her normal work day. Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.

Directs calls to main number to appropriate personnel. Distributes incoming faxes.
Coordinates company meetings and arranges for food/beverages as needed.
Manage agendas, travel plans and appointments for upper management.
Track and replace office supplies as necessary to avoid interruptions in standard front office procedures.
Performs administrative follow-up on Certificates of Insurance (COIs).
Manages the Fleet Program supporting the CFO/Insurance Program.
Manages the cleaning staff for the front office.
Coordinates any front office maintenance issues.
Retrieves and drops off mail at post office, sorts, affixes postage and opens/routes incoming mail. Manages the maintenance of the postage machine.
Orders office and kitchen supplies and ensures kitchen is clean/organized.
Collates and mails AR invoices to customers.
Is a Standing Member of the Fun Committee.
Perform any other general office administrative duties as required or assigned.
Other special projects commensurate with skill level.

Competencies

Excellent leadership, time management and organizational skills.
Proven excellence as an office assistant, office administrator or in another relevant position.
Outstanding abilities to communicate in person, in writing and over the phone.
Familiarity with common procedures and basic account principles used in the office.
Knowledge of Microsoft Office and other office management tools and applications.

*Supervisory responsibilities*Does not manage any staff.
*Work environment*The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the functions of this job, the employee is occasionally exposed to work near moving mechanical parts, work in high, precarious places, wet or humid conditions, extreme cold, risk of electrical shock, vibration. The noise level in the work environment is usually moderate.
*Physical demands*The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.
While performing the functions of this job, the employee is continuously required to talk or hear; regularly required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms; occasionally required to climb or balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds, occasionally lift and/or move up to 100 pounds, frequently lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds.
Required education and experience

Required: High School diploma/equivalent and one to two years related administrative experience.
AA Degree preferred.

Additional eligibility requirements

Interpersonal and communication skills with the ability to interact with various management levels
Ability to manage multiple tasks and adapt to a changing, fast-paced environment
Excellent organizational skills and attention to detail
Ability to successfully manage multiple competing priorities

Work authorization/security clearance requirementsSupHerb Farms does not sponsor for employment-based visas for this position now or in the future. Authorized to work in the US, E-Verify participant, Social Security Trace, Drug Test, Criminal Background, Education and Employment verification.
*SupHerb Farms is an Equal Opportunity Employer*
*Other duties*Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Job Type: Full-time