Executive Director job vacancy in Dell’ Arte International, (Blue Lake, CA 95525)
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Company Name : Dell’ Arte International
Company Location : Blue Lake, CA 95525
Job Position : Executive Director
Job Category : Jobs in California
Job Description :
Dell’ Arte International is a small business in Blue Lake, CA. We are professional, agile and our goal is to SUMMARY: Dell’Arte International is an accredited private and post-secondary nonprofit school that is International in scope, rooted in the community on the unceded and current ancestral homeland of the Wiyot People, and inspired by the unique rural landscape. The Organization’s purpose is to explore ensemble-based theatre making, practice, and training for ourselves, the world, and the future. Together, our vision is to provide an ensemble experience of place in this present time for the future by embodying the concepts of: Critical Inquiry & Praxis, Place & Space, Community, Creative Justice, Decolonized Knowledge & Power, Trust, and Journey.
The Executive Director will guide the implementation of a vision and strategy for the organization’s long-term growth and will provide strong leadership for the board, staff, and the community. The Executive Director is charged with enabling Dell’Arte to realize its goals for artistic excellence, community service, education, financial stability, fundraising, and audience engagement. Through collaborative partnership with Dell’Arte’s Program Heads, and Guest Artistic Directors & Producers, the Executive Director is responsible for rendering these multiple visions into practicable initiatives that are financially sound and supported, and which galvanize the board, staff and extended community behind it and recommend changes as needed.
The Executive Director works closely with the Leadership Team and Program Heads to oversee overall business, administrative, and operational management of the company. This includes providing leadership and direction for fundraising, budgeting, financial management, HR, information systems, institutional marketing, and engagement. .
Job Title: Executive Director
Location: 131 H St. Blue Lake, CA 95525
Supervisor: Board of Directors Co-Chairs
Supervises: Production Stage Manager, Facilities & Technical Director, Business Administrative Assistant, Administrative Assistant in Operations, Head of Arts Engagement
Status: Exempt |Regular Full Time | 12-months
Salary Range $60,000-75,000
1. Creating a collaborative, effective, goal-oriented, and positive team of staff, board members, volunteers, and interns
2. Advancing the 21-23 Strategic Action Planning (SAP) Goals & Objectives and developing revisions as needed for next SAP.
3. Developing new and sustainable financial resources, including a future capital campaign for program and facility development
4. Restructuring financial and operational procedures to ensure they are compliant and secure.
5. Ensuring the systemizing and maintenance of smooth, efficient and effective theatre and school operations
Essential Duties and Responsibilities
a. Serve as the president of the Board of Directors; prepare agendas, reports, financial reports, and work with board members; organizes documentation
Provide staffing support to the BOD in its oversight and governance role, recruitment of new members and other advisors, and to keep policies and procedures up to date;
Participate in BOD meetings, coordinate and participate in strategic planning
Assists the Board Co-chairs in the development of Board meeting agendas and publishes timely reminders with documentation to Board Directors, Personnel, and stakeholders.
Works as a liaison between Dell’Arte’s Board of Directors and Staff to achieve strategic goals.
Communicates regularly with the Officers of the Board to keep them abreast of organizational activities through online correspondence, phone calls, and meetings.
Overseeing the administration of various Board directives and activities.
Translate strategy into actionable goals for performance and growth helping to implement organization-wide goal setting, performance management, and annual operating planning
Work with the head of school, PTP leader, Co-Artistic Director(s) and board to plan and implement organizational goals and priorities.
Develop actionable business strategies and plans that ensure alignment with short-term and long-term objectives developed in tandem with the CLC School, Artistic & Board Leadership
Work collaboratively to create effective communication with program heads and leadership in setting and driving organizational vision, operational strategy, and hiring needs
a. Oversee company operations and employee productivity, building a highly inclusive culture, ensuring team members thrive and organizational outcomes are met.
b. Is accountable for the successful oversight and management of all administrative affairs within the organization; maintains clear and consistent communication. The three main areas of administration to oversee and manage are:
i. School Administration:
1. Serve as the primary designated contact with the Department of Education
2. Supervise the Financial Aid Manager on Title IV compliance, reporting, and processing
3. Oversee all State and Federal external reporting
ii. Finance/Business Administration:
1. Serve as check signer for the organization on all Organization Bank Accounts
2. Supervise Finance Staff
3. Work collaboratively with Controller to develop, implement, and maintain internal controls on accounting and financial procedures
4. Generate reports and analyze/manage cash flow
5. Authorizes expenditures according to policies
6. Aggressively manage capital investments, and expenses to ensure the organization achieves targets and goals relative to growth, sustainability, and profitability
7. In partnership with the Head of Professional Training Program and other Artistic or Arts Engagement program heads create, maintain, and manage effective budgets based on current and future revenue sources
8. Monitor performance with tracking and establish corrective measures as needed, and prepare detailed reports, both current and forecasting
9. Adhere to company, federal, state, and local business requirements, enforcing compliance and taking action when necessary
10. Procure, negotiate, and execute contracts and contract service agreements
11. Oversee the successful execution of a facilities strategic action plan and oversees facilities staff and contractors
iii. Organizational Administration:
1. Analyze internal operations and identify areas of process enhancement
2. Directly oversee operations, HR (temporarily until an Operations Manager is hired), and accounting, and partner with the Board on revenue generation to budget for sufficient investment capital to achieve growth targets over the near term
3. Facilitate effective communication systems amongst staff, faculty, board members, and other constituents to inform them of organizational decisions, policies, strategies and reporting structures as necessary to the functioning of the organization.
4. Ensure effective recruiting, onboarding, professional development, performance management, and retention
5. Oversee reporting to external stakeholders including but not limited to Grant Agencies, SMUArts Data, Donors, etc.
6. Safety and Security of the Building; manage and further develop a facilities plan
7. Provide Operational oversight for Facilities Manager, Booking Manager, and Production Staff to ensure a successful production and presenting season
Fundraising & Development:
Setting and establish fundraising goals, targets, and priorities
Oversee and work closely with the Development Director to achieve fundraising goals, develop partnerships, and strategies.
Attend & Participate in Development Committee meetings.
Cultivate strong relationships with institutional donors, corporate partners or donors, and establishing long term contacts for the organization
Ensures data collection and assessment methods are in place for all grant funded programs in collaboration with faculty and production staff as needed.
Compose grant evaluations and reports and submits them on time to various funders and agencies.
Is responsible for ensuring that financial coding, accounting, and reporting is consistent with grant contracts and purposes.
Responsible for putting together grant proposals or facilitating grant proposals for the organization, its programs, and employed artists and faculty members in residence
Collaborate and oversee other grant writing consultants and delegates responsibilities as appropriate to different staff
Supervises and works closely with the Development Director
Responsible for prospecting new grant opportunities and applying for grants; delegates grant writing, research, and prospecting as appropriate
Looks for opportunities to diversify grant funding, grow support for new and existing programs, and fund school and general operations
KNOWLEDGE, SKILLS, AND ABILITIES
Desire to further the organization’s values of equity, diversity, and inclusion
Cultural sensitivity and knowledge of the social, economic, cultural, and other barriers that impact students, other team members, staff, volunteers, members of the community, groups or other artists
Excellent oral and written communication skills, including acute sensitivity of cultural impact on communication, translating concepts/thinking and or complex information between various groups and conflict resolution and management
High integrity, adaptability, honesty, and openness
Demonstrated ability to reflect on personal bias
Shows an active interest and awareness in contemporary dialogues around contemporary race, gender, and social justice topics and issues
Capacity to work with group agreements and embodied social justice practices
Demonstrated intercultural experience and strong verbal and written communication skills and knowledge of DEI at both the regional and global level
Partners effectively with colleagues on policy development
Digital Fluency, including but not limited to a High Proficiency in Google Suite & Google Suite Business Systems, Microsoft Office Suite, and experience working with accounting & payroll software and CRM data & information management software.
Detail Oriented; attention to detail in written and verbal communication
QuickBooks and Salesforce acumen preferred.
Experience with accredited schools and facilities is highly desired.
Leadership & Management
Demonstrates effective leadership, team management, and interpersonal and communication skills.
Prior experience leading an educational institution through transition is preferred.
Capacity to provide a strong executive presence and ability to interact with Board members.
Communicates clearly and concisely.
Capacity to develop and implement new strategies and procedures; highly adaptive and willing to work with emergent strategies.
Demonstrates strong analytical and problem-solving skills.
Language Ability: ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondences. Ability to speak and comprehend effectively before a diverse group of customers or employees of the organization.
To perform the job successfully, an individual should demonstrate the following competencies:
Problem Solving – Identifies and resolves problems in a timely manner. Develops alternative solutions. Works well in group problem solving situations. Uses reason even when dealing with emotional topics. Strong critical thinking skills
Financial Acumen – Maintains and applies a broad understanding of financial management principles to ensure decisions are fiscally sound and responsible. Identifies cost effective approaches. Demonstrates broad understanding of financial management principles to direct organizational actions.
Customer Service – Manages difficult or emotional customer situations. Responds promptly to customer needs. Solicits customer feedback to improve service. Responds to requests for service and assistance. Meets commitments.
Interpersonal – Focuses on solving conflict, not blaming. Maintains confidentiality. Listens to others without interrupting. Has a developed Emotional Intelligence and keeps emotions under control. Remains open to others’ ideas and tries new things. Demonstrated ability to effectively manage conflict across cultures.
Teamwork- Balances team and individual responsibilities. Exhibits objectivity and openness to others’ views. Gives and welcomes feedback. Able to build morale and group commitments to goals and objectives. Supports everyone’s efforts to succeed. Recognizes accomplishments of other team members.
Delegation – Delegates work assignments. Gives authority to work independently. Sets expectations and monitors delegated activities.
Leadership- Exhibits confidence in self and others. Inspires and motivates others to perform well. Inspires respect and trust. Accepts feedback from others. Gives appropriate recognition to others. Displays passion and optimism.
Managing People – Includes staff in planning, decision-making, facilitating, and process improvement. Takes responsibility for subordinates’ activities. Makes themselves available to staff. Provides regular performance feedback. Develops subordinates’ skills and encourages growth. Fosters quality focus in others. Improves processes, products and services. Continually works to improve supervisory skills.
Business Acumen – Understands business implications of decisions; Aligns work with strategic goals. Develops and implements cost saving measures.
Ethics- Demonstrates knowledge of Equity, Inclusion, and Diversity Policy. Treats people with respect. Shows respect and sensitivity for cultural differences. Promotes a harassment-free environment. Works with integrity and ethics. Upholds organizational values.
Dependability- Follows instructions, responds to management direction. Takes responsibility for own actions. Keeps commitments. Commits to long hours of work when necessary to reach goals. Completes tasks on time or notifies the appropriate person with an alternate plan. Has a strong work ethic and tenacity coupled with a flexible approach.
Initiative- Volunteers readily. Undertakes self-development activities. Seeks increased responsibilities. Takes independent actions and calculated risks. Demonstrates persistence and overcomes obstacles. Asks for and offers help when needed.
Judgment- Displays willingness to make decisions. Exhibits sound and accurate judgment. Supports and explains reasoning for decisions. Includes appropriate people in decision-making process. Makes timely decisions.
Planning/Organizing- Prioritizes and plans work activities. Uses time efficiently. Plans for additional resources. Sets goals and objectives. Organizes or schedules other people and their tasks. Develops realistic action plans.
Professionalism- Approaches others in a tactful manner. Reacts well under pressure. Treats others with respect and consideration regardless of their status or position. Accepts responsibility for their own actions. Follows through on commitments.
Quality- Demonstrates accuracy and thoroughness. Looks for ways to improve and promote quality. Applies feedback to improve performance. Monitors own work to ensure quality.
Safety and Security – Observes safety and security procedures. Determines appropriate action beyond guidelines. Reports potentially unsafe conditions. Uses equipment and materials properly.
Communicator -Ability to communicate up, down, and horizontally. Ability to articulate thoughts and express ideas effectively using oral, written and non-verbal communication skills (to inform, instruct, and persuade), to multiple audiences, as well as to listen for meaning and understanding.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
BA, BS in related field required
MA, MBA or MS in related field preferred
3+ years of experience in executive administration, management, or leadership
3+ years working in nonprofit
5+ years of professional experience working in theater and theater productions, professional experience as a director and in devised theater experience preferred
Certificates and Licenses:
Valid Driver’s License and satisfactory driving clearance
First Aid Certification (up to date)
Manages approximately 3 subordinate supervisors who supervise a total of 21 employees in Production & Facilities, School, and Community Engagement areas. Is responsible for the overall direction, coordination, and evaluation of these areas. Also, directly supervises 2-3 non-supervisory employees. Carries out supervisory responsibilities in accordance with the organization’s policies & applicable laws.
Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems; and terminating employees when required.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is exposed to office environments that require being at a desk or computer. The employee is occasionally exposed to a wide range of work environments that can be precarious or include the outdoors with weather conditions.
As a theater arts organization, employees are exposed to moderate and sometimes loud noises, and there are periods of concentrated high intensity activities. The theater and the stage are spaces where lighting and sound equipment are hung and rigged, sets and props are being built, and lighting can be dark or low. Theater artists, actors, composers, directors, and performers are frequently expressive, emotional, spontaneous, and can be unpredictable. The work environment can be described as dynamic, fluid, unpredictable, and precarious, and all employees are expected to understand workplace safety, security, and risk management.
Job Type: Full-time
Pay: $60,000.00 – $75,000.00 per year
Paid time off
8 hour shift
Monday to Friday
Administration: 3 years (Preferred)
Work Location: One location
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