Executive Assistant job vacancy in Geneo, (Irvine, CA 92617)

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Job Details
Company Name : Geneo
Company Location : Irvine, CA 92617
Job Position : Executive Assistant
Job Category : Jobs in California

Job Description :
Are you ready join the future of facials? If you are a self-starter, have an eye for detail and can match our pace, then Geneo is the place for you!
ABOUT US
Geneo’s patented oxygenation technology acts as a catalyst to increase the body’s oxygen levels naturally, allowing for deeper absorption of active ingredients throughout the entire treatment. Geneo is a non-invasive treatment with no suction or pulling of the skin, making it gentle enough for any skin type. With a variety of treatments formulated with targeted ingredients, Geneo can help treat acne-prone skin, dehydrated skin, hyperpigmentation and more. www.geneo-us.com
This role reports to member(s) of the Executive team by providing high level support, conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and schedule meetings for executives.
HERE’S WHY YOU’LL LOVE THIS JOB

You’ll be working with an executive team that is building the future facials, and you’ll be there from the start helping to build the culture.
You thrive in a start-up environment and love to figure out how to improve processes.
You’ll manage projects from start to finish including the vendor negotiation, logistics, agendas, and presentations.
You are a master at building relationships with executives and their teams.

HERE’S WHAT YOU’LL BE DOING

Assembling and preparing information used in discussions/meetings of executive staff and outside individuals.
Handling highly confidential information, discreetly.
Provide executive assistant support to the COO/CFO and Chief Commercial Officer – calendar management, travel, presentations.
Coordinate special projects, meeting, and event planning.
Heavy travel arrangements: domestic & international.
Prepare/edit correspondence/communication, presentations, and confidential documents.
Expense reporting and budget tracking.

HERE’S WHAT YOU’LL BRING TO THE ROLE

5+ years supportive C-level Executive/s of middle to large corporations.
Experience booking both international and domestic travel for executives.
Strong Microsoft Office skills, creating presentations using PowerPoint and using Excel for spreadsheets.
Experienced at managing multiple calendars, including events calendars.
Event planning experience – you get rave reviews for throwing outstanding company events that everyone loves.
Proven ability to help make the executives you support more productive.

The job description outlined above reflects general details as necessary to describe the primary functions of this job, the level of knowledge and skill typically required, but should not be construed as an all-inclusive listing of work requirements. Individuals may be asked to perform duties other than those mentioned above in order to cover absences or relief in the appropriate department to equalize peak work periods or otherwise balance the workload.
All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, protected veteran status, or on the basis of disability, gender identity, and sexual orientation.
Job Type: Full-time
Pay: From $80,000.00 per year
Benefits:

401(k)
401(k) matching
Dental insurance
Flexible schedule
Flexible spending account
Health insurance
Life insurance
Paid time off
Vision insurance

Schedule:

8 hour shift
Monday to Friday

Ability to commute/relocate:

Irvine, CA 92617: Reliably commute or planning to relocate before starting work (Required)

Experience:

Microsoft Excel: 1 year (Preferred)
Microsoft Powerpoint: 1 year (Preferred)
Executive Assistant: 5 years (Required)
booking both international and domestic: 3 years (Preferred)
managing multiple calendars: 3 years (Preferred)

Work Location: One location