Document Control Specialist job vacancy in WSP, (Houston, TX)

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Job Details
Company Name :
Company Location :
Houston, TX
Job Position :
Document Control Specialist
Job Category :
Jobs in Texas

Job Description :
Document Control Specialist

Who We Are
At WSP, we are driven by inspiring future-ready pioneers to innovate. We’re looking to grow our teams with people who are ready to collaborate in building communities and expanding our skylines. To do this, we hire candidates of all experiences, skillsets, backgrounds and walks of life. We actively foster a work environment and culture where inclusion and diversity is part of our fundamental structure. This is delivered behaviorally, through our policies, trainings, local partnerships with professional diverse organizations, internal networks and most importantly with the support and sponsorship of our leaders who help drive our commitment to an inclusive, diverse, welcoming and equitable work environment. Anything is within our reach and yours as a WSP employee. Come join us and help shape the future!

This Opportunity
WSP is currently initiating a search for a Document Control Specialist for our Houston, TX office. Be involved in projects with our Energy Team and be a part of a growing organization that meets our client’s objectives and solves their challenges.

File, organize, proof, and submit all documents associated with assigned projects. Projects can range from drilling, construction, engineering design, permitting, well workover operations, and mechanical integrity testing (MIT). Documents include, but are not limited to, end of well reports, engineering specifications, MIT reports, permit applications, drawings, meeting minutes, construction close out documents, contracts, certificates of insurance, etc. In addition to supporting the projects with contract and insurance help, the position will be responsible to update and maintain the contract data base as well as, participate in the annual renewal of insurance certificates.
Job Duties include:

Filing relevant documents in electronic files and/or offsite storage warehouses.
Recording meeting minutes and submitting to stakeholders.
Assemble and file well reports with all required information (logs, test reports, etc)
Assist engineers in obtaining appropriate specifications for engineering design.
File and track drawing revisions and set up transmittals for deliverables to the client.
Proofread and assist in the assembly of permitting documents, as needed.
Work with the legal department to update and maintain the contract data base based on new contracts, amendments, and renewals.
Assist the insurance group in the semiannual renewal of certificates of insurance, providing needed updates, if necessary.
Perform other document related tasks as directed by the Project Managers.

Skills required:

Attention to detail, reviewing for accuracy
Ability to multi-task
Organizing and handling a large volume of documents
Good working knowledge of Microsoft office and SharePoint

Skills preferred:

Knowledge of engineering and drilling specifications is a definite plus.
Contract and insurance experience is not required but is a plus.
Knowledge of drawing specifications and revision procedures.

Minimal travel but occasional after-hours work will be required. Prefer local (Houston area, Park Row office) candidate as a minimum of 3 days in the office is required.


Additional Requirements

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Additional Details

Travel Required: 25%
Job Status: Regular
Employee Type: Full
Primary Location: HOUSTON – 16200 PARK ROW
All locations: US-TX-Houston

About WSP
WSP USA is the U.S. operating company of WSP, one of the world’s leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.
WSP provides a flexible, agile and hybrid workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.
At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?
WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.
The selected candidate must be authorized to work in the United States.

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