Administrative Assistant/Front Desk Coordinator job vacancy in Speedway Motorsports, (Sonoma, CA 95476)

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Job Details
Company Name :
Speedway Motorsports
Company Location :
Sonoma, CA 95476
Job Position :
Administrative Assistant/Front Desk Coordinator
Job Category :
Jobs in California

Job Description :
Sonoma Raceway is a key location in the Speedway Motorsports nationwide network of entertainment venues. Speedway Motorsports maintains a consistent focus on four core principles:

Take care of our teammates
Be known for remarkable events
Make a positive impact on the community
Profitably improve our business and operations

He/She will be expected to have a GLOBE mentality. GLOBE stands for Generously Lending Our Best Efforts. This is done by holding themselves and their teammates accountable for taking our best practices “the last mile” – optimizing them for maximum value to all stakeholders while sharing insights on how to improve our company.
*Position Purpose:*
The primary duties of this position are to perform administrative duties including but not limited to answering and routing incoming calls, greeting visitors, setting up meetings, maintaining smooth operation of the office and providing support to the team. The position reports directly to the General Manager, and the person in this role will be regarded as an asset to the corporate office as well as the Sonoma Raceway team and our partners and clients. The ideal candidate will create a positive first and last impression for the company, be a creative problem solver with a can-do attitude and will be pivotal to the company running smoothly and efficiently as possible.
Position Responsibility:

Maintain image of Sonoma Raceway and Speedway Motorsports by example and utmost professionalism
Answers and directs incoming calls for Sonoma Raceway, Sonoma Raceway Driving Experience and Ticketing when needed
Greets visitors and answers any questions
Responsible for the admin office day-to-day operations such as employee/guest/tenant badges, purchasing and stocking office supplies and mail distribution.
Works with Facilities and Finance on managing tenant communication, including badge distribution and tracking
Coordinates with vendors the maintenance of the office including housekeeping, recycling, HVAC, etc. and the office equipment, including copier, fax machine and printers
Filing, scanning, faxing, as well as typing specific documentation when needed
Maintains an updated internal phone list and distributes to employees as needed
Coordinates office/employee events and activities
Coordinate with shipping/receiving department on mail and package distribution, both incoming and outgoing, and maintain relationship with shipping vendors
Maintain schedule for conference rooms, and main point of contact for video/Zoom calls and accounts. Manage office IT support and interface with technology partners.
Creation of agendas and meeting notes/recaps for staff meetings
Assist GM with travel plans, calendar management and expense reporting when needed
Manage visitor access to Sonoma Raceway
Manage incoming donation requests and fulfillment.


High school diploma or GED (equivalency) and/or minimum of 2 years related experience
Proficient knowledge of MS Excel and Word, Outlook, Traverse and Internet
Proficient in the English language, knowledge of a second language desirable
Excellent written and oral communications skills
Positive attitude and creative problem solver
Ability to multi-task with good analytical abilities


Competitive wages
Medical, dental, and other insurance benefits
401(k) plan
Vacation and paid holidays

*Who we are: *
Sonoma Raceway is situated in the Sonoma Valley and hosts the best in motorsports entertainment, including the NASCAR Cup Series, NHRA Camping World Drag Racing Series, vintage car racing, and more. The facility boasts a world-class road course, as well as a quarter-mile drag strip. In addition, the raceway hosts a variety of annual community and fundraising events (, @RaceSonoma,
*Of Note:*
Sonoma Raceway is an Employer of National Service. AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.
*Interested Applicants: *
Please submit a resume and cover letter (if desired) to:Sonoma
Job Type: Full-time
Pay: $18.00 – $23.00 per hour

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